Clyde Valley

In order to bring about significant changes in the culture of the organisation it was vital to underpin the organisation's desire to work smarter by introducing a range of technology solutions that would allow people to work differently.

The organisation was ever mindful of its environmental impact and so introduced a number of efficiency measures to reduce its power consumption. Clyde Valley's pioneering fresh approach to working in the 21st century has already been recognised by many RSLs as
the way forward.

Andy McVey, IT Manager “We identified a number of industry leading solutions that would help us work smarter and underpin the culture change. It was vital to select the correct infrastructure and ensure it was future proof. The introduction of Documotive’s Document and Process Management solution was probably one of the biggest changes in working practice for our staff. Traditionally the organisation generated and stored a huge amount of paper across Housing, Finance, Development and HR. Making the move from using paper based files to having information stored electronically and integrated to our main line of business systems has brought significant benefits. Existing paper based systems were inadequate in terms of underpinning new working practices and besides, paper takes up lots of space and is inefficient for people to access. There are other limitations to paper based systems, such as distribution, which are a serious consideration when thinking about mobile working. All of our legacy paper documents, approximately 1 million documents, were scanned and uploaded into the Documotive system and our staff now capture inbound documents and updates the system in a fraction of the time it took to manage the paper. We are producing less paper as outbound electronic documents can be captured automatically thus removing the need to print multiple copies. The cost benefits are huge; not only have we freed up lots of space that would traditionally be used to store filing cabinets, we have created a much nicer and happier working environment that is uncluttered by mountains of paper”

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